Plan your trip

Planning your sports tour with Edwin Doran should feel exciting, supported and completely stress-free. With over five decades of experience and more than 15,000 tours delivered, we guide you through every step — from choosing a destination to travelling with 24/7 support. This is your complete planning hub.

Resources for teachers and parents

Teachers’ hub

Find helpful tools, approvals guidance and safety documentation.

View Teachers hub

Parents’ hub

Explore travel advice, packing lists, FAQs and communication expectations

View Parents hub

1

Start your journey

A great tour begins with a great idea. Share your goals — pre-season preparation, performance development, cultural exploration, team bonding — and our specialists help you choose the right destination, fixtures and experiences.
We’ll explore the best places for your sport, when to travel, and what your group hopes to achieve.

2

Build a bespoke tour

Every tour is tailored around your objectives. We shape the itinerary to your age group, sport, level, travel preferences and budget. Training sessions, fixtures, excursions and cultural experiences are chosen carefully to maximise development and enjoyment.
Your dedicated Tour Operator ensures every detail supports your team’s needs and runs smoothly from start to finish.

3

Promote your tour

Launching your tour effectively helps secure commitment and build enthusiasm. We support you with:
• Virtual or face-to-face parent presentations
• Custom posters designed by our in-house team
• Ready-to-use parent letter templates
• Clear messaging on value, safety and tour benefits
These tools help you attract sign-ups, reassure families and get final approval from school or club leadership.

4

Confirm your booking

Once your squad is confirmed, deposits are collected and a simple booking form secures your place. From here, your dedicated Tour Operator leads the operational planning — flights, accommodation, fixtures, excursions, transport and scheduling.
You’ll stay in regular contact throughout the process, with structured check-ins to ensure every element of the tour aligns with your objectives. A final review meeting brings everything together, giving you complete confidence and formal sign-off before departure.

5

While you travel

You travel with confidence knowing:
• You have 24/7 emergency support
• Local partners are on hand throughout
• Accommodation and transport follow our strict safety standards
• Your full documentation pack covers everything — contacts, schedules, fixtures, hotels, transfers

Organisers’ documents

Your Toolkit contains everything you need, but if you require extra materials you’ll find them here or can request them from your Tour Consultant.

Fixture Requirements Form
Step-By-Step Ris k Assessment Guide
Destination briefings
Medical and dietary forms
Safety and compliance guidance

These documents allow us to build accurate fixtures, plan safe travel, and ensure suppliers understand your group’s needs.

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Download our FREE guide: How to Plan a Stress‑Free School Sports Tour

Everything you need to plan a successful school sports tour — made simple.
From first steps and destinations to costs, fixtures and expert tips, this guide helps you plan with confidence and avoid common pitfalls.

Download now and start planning stress‑free.