Resources for teachers and parents
Teachers’ hub
Find helpful tools, approvals guidance and safety documentation.
Parents’ hub
Explore travel advice, packing lists, FAQs and communication expectations
How to plan your trip
Organisers’ documents
Your Toolkit contains everything you need, but if you require extra materials you’ll find them here or can request them from your Tour Consultant.
- Fixture Requirements Form
- Step-By-Step Risk Assessment Guide
- Destination briefings
- Medical and dietary forms
- Safety and compliance guidance
These documents allow us to build accurate fixtures, plan safe travel, and ensure suppliers understand your group’s needs.
How to plan a stress‑free sports tour
Download our helpful how-to guide, which provides everything you need to plan a successful school sports tour.
From first steps and destinations to costs, fixtures and expert tips, this guide helps you plan with confidence and avoid common pitfalls.
Tour clothing & kit
We are proud partners of Canterbury, offering durable, stylish and performance-driven kit for Tour Managers, staff and players.
Product Specification
Waimak polo shirt
Embroidered Canterbury logo, ribbed collar/cuff, 65% polyester / 35% cotton
Team hoody
Embroidered sleeve logo, kangaroo pocket, 55% cotton / 45% polyester
Pro thermal layer fleece
Full zip, pockets, media port, Vaposhield technology, water-resistant, quick-dry
Team full zip rain jacket
Full zip, zip pockets, concealed hood, Vaposhield technology, 100% polyester
Teamwear backpack
Airmesh back panel, ergonomic straps, phone pocket, Canterbury logo, 100% polyester
Teamwear bag holdall
Webbing handles, shoulder strap, Canterbury logo, 100% polyester
Plan with experts, book with confidence
Have a question or want to start planning your sports tour?
Contact our Sports team on 0203 627 7983 or request a quote below.
From planning to packing,
your group travel questions, answered
Do we need travel insurance?
Yes. We provide travel insurance in partnership with Endsleigh Insurance which offers a policy specifically designed for your tour itinerary.
Do you provide risk assessments?
We can provide information to help you complete your specific risk assessment. Please speak to your Tour Operator regarding any risk assessment queries you might have. As a fully assured member of the School Travel Forum (STF) our health and safety assessments meet the requirements of the STF. We also hold the LOtC Quality Badge.
Can you help me organise a parents’ evening?
Yes, this is something we can help with. We can help put together a presentation and attend the parents’ evening virtually to provide support and answer any questions. Please speak to our team.
What is the deposit structure?
When you make your booking, you must submit a signed booking form and pay an initial deposit as notified to you at the point of booking. This will, unless otherwise informed, amount to;
- UK Coach Tours: £75
- European Coach Tours: £150
- Short Haul Air Tours: £250
- Long Haul Tours: £350
A second interim deposit will be required on all tours. The due date for the second interim deposit will be made known to you at the time of booking and is generally 2 to 4 months after the first deposit has been received depending upon how close to departure you pay your first deposit. This will, unless otherwise informed, amount to;
- European Coach Tours: £150
- Short Haul Air Tours: £150
- Long Haul Tours: £350
Do you help with visas?
Your specific passport and visa requirements, as well as other immigration requirements are your responsibility and you should confirm these with the relevant Embassies and/or Consulates. We do not accept any responsibility if you cannot travel because you have not complied with passport, visa or immigration requirements.
What support will I have from Edwin Doran whilst on tour?
A member of our team will be contactable 24/7 via an emergency number which can be found in your final tour pack. See our full list of accreditations to see how we’re committed to providing sports tours that adhere to the highest health and safety standards.
