Your trusted partner for school sport
Welcome to the Teachers Hub – the central resource for all Tour Leaders, PE staff, EVCs and school administrators. Whether you’re planning your first tour or your 20th, this hub gives you the tools, documents and support needed to run a safe, successful and inspiring sports tour.
We’ve taken more school teams on tour than any operator in the world – over 15,000 tours and counting. With over 50 years of experience, industry-leading safety systems and unparalleled global contacts, we help you deliver exceptional experiences with absolute confidence.
Tour planning essentials
Your first stop should be the Planning Your Trip section, where you’ll find:
- Fixture Requirements Form
- Risk Assessment guidance
- Safety checklists
- Medical and dietary forms
- Advice on accommodation standards
- Support for approval paperwork
Promote your trip with confidence
We know sign-up matters. That’s why we help you launch your tour effectively with:
- Virtual or in-person parent presentation evenings
- Bespoke posters from our design team
- Parent/guardian letter templates
- Clear messaging on value, safety and experience
Our team can even join your launch meeting to support your presentation.
On-tour support
You are never alone.
- 24/7 emergency phone support
- Local fixers and on-ground contacts
- Clear escalation and incident management processes
- Assistance with lost passports, injuries, logistics and more
Safety & risk management
As an STF-assured, LOtC-accredited operator, we fully support teachers with:
- Risk assessment processes
- OEAP-aligned guidance
- Safety Management System documentation
- Transport and accommodation audits
- Activity safety verification
- EVC and Visit Leader advice
- Emergency planning and 24/7 support
Inspection visits
We can help organise:
- Destination familiarisation tours
- Pre-tour inspection visits
- On-site checks for accommodation and venues
These visits build confidence and support approval processes.
Useful quick links
Plan with experts, book with confidence
Have a question or want to start planning your sports tour?
Contact our sports team on 0203 627 7983 or request a quote below.
From planning to packing,
your group travel questions, answered
Do you provide risk assessments?
We can provide information to help you complete your specific risk assessment. Please speak to your Tour Operator regarding any risk assessment queries you might have. As a fully assured member of the School Travel Forum (STF) our health and safety assessments meet the requirements of the STF. We also hold the LOtC Quality Badge.
Can you help me organise a parents’ evening?
Yes, this is something we can help with. We can help put together a presentation and attend the parents’ evening virtually to provide support and answer any questions. Please speak to our team.
What is the deposit structure?
When you make your booking, you must submit a signed booking form and pay an initial deposit as notified to you at the point of booking. This will, unless otherwise informed, amount to;
- UK Coach Tours: £75
- European Coach Tours: £150
- Short Haul Air Tours: £250
- Long Haul Tours: £350
A second interim deposit will be required on all tours. The due date for the second interim deposit will be made known to you at the time of booking and is generally 2 to 4 months after the first deposit has been received depending upon how close to departure you pay your first deposit. This will, unless otherwise informed, amount to;
- European Coach Tours: £150
- Short Haul Air Tours: £150
- Long Haul Tours: £350
What happens if I cancel a passenger(s)?
You, or any member of your party, may cancel your travel arrangements at any time. Written notification from the person who made the booking must be given and the cancellation will be effective from the date it is received. Since we incur costs in cancelling your travel arrangements, you will have to pay the applicable cancellation charges shown below:
| Period before departure in which you notify us | Cancellation charge |
|---|---|
| More than 84 days | Deposits only |
| 83-56 days | 50% of the tour costs |
| More than 55-29 days | 70% of the tour costs |
| Less than 28-0 days | 100% of the tour costs |
What support will I have from Edwin Doran whilst on tour?
A member of our team will be contactable 24/7 via an emergency number which can be found in your final tour pack. See our full list of accreditations to see how we’re committed to providing sports tours that adhere to the highest health and safety standards.
