Planning Your Trip

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Planning Your Trip

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Travel & Safety


Organisers’ Area

Welcome to the tour organisers’ area. In this section, you will find any information and additional documents that you need or that will help you plan the best tour possible.

Additional Tour Documents

Below, you will find any documents you do not already have access to via your Toolkit. Our generic forms help us tailor your sports tour to your expectations and allow our team to work with our ground agents to provide top competition and sports venues.

Promoting your tour

We’re here to help you promote your tour to players, parents and decision makers, increasing sign-up so you can put together the strongest team possible. 

Promoting your sports tour is key to its success. Tour Managers need to create a groundswell of enthusiasm for the upcoming sporting adventure, in order to pull together the right team from a strong bank of players. While being selected for a sports tour is an honour and can be preparation for an event/season, or a reward for years of hard work and commitment to your sport, finance issues can still hold back some potential team members. The lack of a key player can also threaten the whole trip.

Our staff are on hand to assist you to promote parents and players that your tour is unmissable, and increase the up-take rate. We give you materials and support to highlight the potential to advance skills, gain competition experience, learn from different playing styles, explore another culture and go on exciting excursions. We can also help you get school, university or club staff and decision makers on board. There are several ways we can support you in promoting your tour:

Parents’ presentation evening

Members of our knowledgeable team are always happy to provide formal parents’ presentation evening. With the recent developments in technology, we found that providing these virtually is more beneficial for the parents and members of staff. However, if you would prefer a face-to-face meeting, please let our team know.

We have a vast array of pictures from previous personal and team touring experiences, and many stories and anecdotes to amuse through the likes of PowerPoint presentations. We are happy to answer any questions parents have and discuss ideas in detail. 

Promotional posters

Running a poster campaign around the school is a great way to raise awareness of your upcoming tour. Our in-house design team can create bespoke posters for your trip in A3 and A4 sizes. We draw on a fantastic portfolio of destination images and photos of previous tours, to whet the appetite for travel and competition. Posters can be sent to you as downloadable PDFs so you can print them out yourself. 

Template letter to parents and guardians

To save you time, we’ve drafted a suggested letter to parents and guardians, highlighting the benefits of going on our sports tours and answering common queries. You can use it word for word, or edit it to suit your purposes. Just ask your Tour Consultant to send you a copy.

Tour clothing and kit

Official kit partner

Edwin Doran is proud to offer official Canterbury tour kit for all Tour Managers and staff on request.

For over a century, Canterbury has dedicated itself to making stylish, crafted products that are built to last. Canterbury’s highly technical on-field products are proven to improve individual and team performance, whilst off the field, their range is comfortable, rugged, timeless and authentic.

From hoodies and jackets to tour bags, you can choose from a range of colours and styles, include your school logo and even create your very own design, providing an all-round perfect kit solution for your tour at discounted prices.

Tour kit on offer

Below is an idea of the personalised and branded kit you get included with all our tours. However, if you want extra items, just let us know and we’ll take care of the order and add it to your tour package.

Optional kit included on our long-haul tours includes: tour bag (holdall or rucksack) for each member of the tour; large team kit bag, one per squad on tour; polo shirts for the Tour Managers and/or staff and a laptop bag for the Tour Manager​

Optional kit included on our short-haul tours includes: polo shirts for the Tour Managers and/or staff and a laptop bag for the Tour Manager

Extra kit options available (at extra cost) include: backpacks, holdalls, hoodies, soft shell jackets and waterproof jackets

Waimak Polo Shirt

  • Embroidered Canterbury logo
  • Ribbed collar and cuff
  • 65% Polyester, 35% Cotton

Team Hoody

  • Embroidered Canterbury logo on sleeve
  • Kangaroo pouch pocket
  • 55% Cotton, 45% Polyester,

Pro Thermal Layer Fleece

  • Full zip with pockets
  • Media port
  • Vaposhield technology
  • Water resistant
  • Quick dry

Team Full Zip Rain Jacket

  • Full zip with zip pockets
  • Concealed hood
  • Embroidered Canterbury logo
  • Vaposhield technology
  • Water resistant
  • Quick dry
  • 100% Polyester

Teamwear Backpack

  • Airmesh back panel
  • Ergonmic shoulder straps
  • Phone pocket
  • Canterbury logo
  • 100% Polyester

Teamwear Bag Holdall

  • Webbing grabbing handle
  • Webbing shoulder strap
  • Canterbury logo
  • 100% Polyester

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Edwin Doran's partners and accreditations

Over 45 years in the business

We know exactly what you need to lead an unforgettable sports tour

Personal friendly service

With personal tour operators you’ll always have the same point of contact

Satisfaction and security

We’re part of Travelopia providing security and peace of mind