Finding the time to plan, launch and manage a sports tour can seem like an arduous task, and a daunting one to fit around your busy workload. Whether it is your first or fifth tour, the amount of organisation, commitment and time required to organise a tour remains the same...
Finalising itineraries; managing student sign-up; collating dietary requirements; promoting your tour to parents; chasing money; and completing the all-important risk assessments can be taxing on even the most organised individual.
We finally have a solution; Toolkit.
What is Toolkit?
The first digital school trip management system on the market, Toolkit has been created to support sports teachers, head teachers, bursars and tour managers alike, with all aspects of planning, organising and delivering a sports tour.
Recognising all of the elements needed to organise your next sports tour abroad, the cloud based system runs as your school’s very own tour website.
From raising an initial quote, your personalised Toolkit will grow into an interactive platform where tour managers can launch their tailor made tour to parents, allowing them to respond and register their child’s details using easy to use forms built into the site. Everything from dietary requirements to passport information can be uploaded meaning the amount of initial paperwork is immediately reduced. Your Toolkit also includes a waiting list function for over-subscribed tours, meaning students and parents can be notified should a space become available.
Building up even greater communication between school and parents, Toolkit offers transparency in providing parents with a clear picture of what their child will be experiencing, including a better understanding of the value of the sports tour, how much the tour will cost and offering complete peace of mind that all of the health and safety due dilligence is in place.
The system also allows you to assign multiple Toolkit administrators, each with their own level of privileges. Administrators can personalise the tour page with photo uploads and detailed itineries, and Toolkit even allows you to make price amendements, to cover any extras your school chooses to include. Whether it is a tour hoody or additional food costs, the administrator can access Toolkit to seamlessly make changes to the tour, across any device. This means the administrators have complete control over what parents and students both see and have access to.
Why use Toolkit?
Toolkit has been devised to counteract the headaches of endless paper-chasing. Rolling everything into one package, the platform allows for the Party Leader to minimise the impact of organising and leading a school trip.
- Save you time and effort
- Data securely stored under two-stage verification process
- Cut down on paperwork
- Administration in one place
- Parents can upload passport details and dietary requirements
- File medical history
- Multiple access for tour organisers and managers
- Keep track of payment deadlines
- Track the payments and progress of participants
For for information about how Toolkit can ease your tour organisation stresses and to discuss your next tour, contact us today.